Executive Assistant

Location: US-GA-Atlanta Job Number 1717928 Brand CMG Corporate Services

Description

The Administrative Assistant / Executive Assistant will support multiple senior leaders in a fast pace digital start-up environment. The successful candidate will provide a professional and detail-oriented attitude by regularly resolving complex administrative problems independently, while effectively managing all aspects of their assigned duties. The Executive Assistant must have an extreme sense of urgency.

Responsibilities
• Provide direction and prioritization standards for the screening of the executive's mail, email, voicemail and appointments.
• Reasonably anticipate executive’s needs and proactively bring together appropriate people and other resources to support the executive in addressing issues.
• Independently assist with presentations for the executive staff.
• Handle confidential information which would have immediate negative impact on the company operations, performance, or value if shared beyond its intended audience.
• Receive and initiate extensive, regular outside contacts on behalf of the executive with executives and boards of directors of other companies, regulators, elected representatives,
charitable boards, and customers.
• Interpret departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in
accordance with departmental precedents and policies.
• Plan, organize and coordinate the administrative aspects of the Executive's office functions.
• Heavy travel coordination must be flexible to last minute changes. Must be able to optimize travel plans for cost and time savings.
• Prepare agendas and minutes prior to meetings (may require collecting agenda items from teams), take detailed notes.
• Process inventory orders and purchase orders for the executive staff. Must retain and organize electronic documents/records.
• Manage executive’s calendars including proactively rescheduling meetings to accommodate travel requirements.
• Coordinate meetings/events—catering, reserving venues, managing internal/external invitations through Outlook.
• Managing and collecting receipts/invoices to process expense reports in timely and accurately manner.
• As needed, coordinate sales and executive level recruitment, including phone and off-site interview schedules. Assist in the new hire on-boarding process and build orientation training
schedules accordingly.
• Maintain some routine reporting and distribution.
• Oversee and manage office including; general office area, kitchen, etc.
• As needed, coordinate sales and executive level recruitment, including phone and off-site interview schedules. Assist in the new hire on-boarding process and build orientation training
schedules accordingly.
• Maintain some routine reporting and distribution.
• Comfortable with occasional last minute errand and lunch runs for Executives.
• Comfortable with after- hours communication and availability
• Available to assist cross department in various administrative needs.


Qualifications

Requirements/Qualifications:
• Work requires a business/office management background generally equivalent to a bachelor's degree in a business or secretarial related field.
• Five (5) plus years administrative experience with at least three (3) years spent working with executives, preferably direct line responsibility to a C-level Executive(s), preferably in an early
stage media and/or high-tech environment.
• Previous experience supporting the finance and marketing department is a plus.
• Assignment typically requires a detailed knowledge of organization's operations, organizational procedures, and personnel.
• Demonstrate ability to anticipate executive’s needs, always thinking outside the box and two steps ahead
• Work well with cross-functional teams
• Excellent multi-tasking, prioritizing and time management skills
• Demonstrate ability and temperament to work with sensitive information.
• Must demonstrated extremely fast-paced working environment
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to out
• Demonstrate ability and temperament to work with sensitive information.
• Must demonstrated extremely fast-paced working environment
• Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties.
• Demonstrate excellent attention to detail and decision-making skills to respond to high-pressure situations.
• Demonstrate time management skills to plan, manage, and coordinate executive's activities and major functions.

Extensive experience/expertise in the following:
- Word
- PowerPoint (intermediate)
- Excel (intermediate)
- Outlook
- Salesforce (plus)
- Catering & event coordinating
- Travel arrangements
- Expense reporting
- Calendaring for multiple executives



Cox Media Group (CMG) is an integrated broadcasting, publishing, direct marketing and digital media company that also includes the National Advertising Platform businesses of CoxReps - the country’s biggest television rep firm - Gamut, and Videa. The company’s operations currently include 14 broadcast television stations; more than 60 radio stations; six daily newspapers, more than a dozen non-daily publications; and more than 100 digital sites and services, like Rare.us, Clark.com, Dawg Nation, SEC Country, Hookem.com, and All22. CMG currently operates in more than 20 media markets and reaches approximately 52 million Americans weekly, including more than 31 million TV viewers, more than 3.5 million newspaper readers, and nearly 15 million radio listeners. For more information about Cox Media Group, please check us out online at www.coxmediagroup.com.

Cox Media Group is an Equal Opportunity Employer; Minorities/Women/Veterans/Disabled.



Organization: Cox Media Group

Primary Location: US-GA-Atlanta-223 Perimeter Center Pkwy NE

Employee Status: Regular

Job Level: Individual Contributor

Shift: Day Job

Travel: No

Schedule: Full-time

Unposting Date: Ongoing